Community Meeting

It's Springtime again! Do you know what that means? Yes, all the greenery returning, the flowers bursting forth and aromas wafting on the breezes.

It also means it's time for the Spring Community Meeting for Dance Friday!

If you've attended Dance Friday, you are a member, and welcome to participate.

DANCE FRIDAY COMMUNITY MEETING

WHEN: SUNDAY APRIL 5, 2009

WHERE: THE HOME OF GUY MINNICK
6 Arthur Road
Arlington, MA


POTLUCK DINNER : 5:30 MEETING: 6:45 sharp


The community meeting is where all decisions are made by community members. If you have attended Dance Friday, you are a member. This is your chance for your views, opinions, advise, etc. to be heard. Our meetings are run by the Formal Consensus Process which will be explained before discussion of the agenda items.

This meeting will hear reports from Committee Members including a budget review from Treasury, discuss Special Events, review Safety Policy and consider agenda items. You may see or add to the meeting agenda items available at the door check table at Dance Friday two weeks before the meeting.

AGENDA ITEMS:

Publicity - Revisit committments from Oct meeting get new promises made - "by when" dates!!!

Lighted Signage: brainstorm how to get it done before our birthday bash!)

June 5 Dance Friday first year at BTC birthday bash -
Organize a to-do list and get committments for help.
(VERY IMPORTANT - organize advance publicity about the event with local papers, posters around town, at colleges etc.
Post-event publicity - an article in the Brookline Chronicle perhaps?

General PR
Writing Letters: Thank you "Letter to to the editor" to any publication that gives us press.

DJ promotion: discuss and revise the public descriptions of the music at Dance Friday. Create and implement a marketing campaign focusing on our great DJ's and their specific music preferences. Specifically, highlight and celebrate them by including on our website our DJ's photos and the music genre(s) that each will be spinning each night. The internet changes publicity. Your visibility goes up the more times you change things on the web, so djs more than welcome to write puff piece about outstanding dj skills then alter it every other day or as the whim takes them all publicity is good publicity.

Website & communications: Check-in about timely data entry and website updates:
1)Status of data entry of new dancers for invites to join our DF Announce and Discussion groups. Who is doing it? How often?
2) Updating Facilitator Lists and DJ lists.
These often have last minute changes. Who is responsible for last minute updates to the website? Is is a chain of responsibility? DJ’s to Debbie to Aileen and David for example?

Shoes Policy: floor care and safety of tootsies. Signage needed.

Tithing: Dancers who attend DF have shopportunites. Should those who sell their wares at DF need to give back?
Propose a policy for those who sell things to tithe a percentage back to the dance.

NEW Equipment Purchase revisit budget item: Buy which equipment? Budget money needed for new mixer and cd player. Purchase of mixer urgent! Pioneer additional $2400 needed vs. Denon additional $500 needed.


Rental: BTC Director requested that we pay $50 more a month. effective when?
Possible rental of upstairs office at BTC additional $25 per night.


Supplies person: Nick is it now? Does that person have a term of service? Is more help needed?

Pre pay cards: have folks who need to pre pay buy blue cards and turn them in as needed.

DNE WEEKEND: report, etc.
Any other special events what others do we want to do? Like a fun(d)raiser dance for Camp?